Soma Capital Portfolio Jobs

Personal Executive Assistant

Destinus

Destinus

Administration
Paris, France
Posted on Saturday, June 1, 2024
Destinus is an aerospace technology company founded under the belief that in the future distance shouldn’t matter at all. We are therefore building the near-space vehicle and the associated infrastructure. Moving at the border of Space, our hydrogen-powered vehicles are ten times faster than conventional aircrafts, providing the just-in-time backbone for logistics, e-commerce, and supply chain companies who can’t wait. We define a new class of fast: our mission is to bring instantly your stuff at the other part of the world – and we mean it literally.

We are seeking a highly motivated and organized Personal Assistant to support one of our senior executives. This role requires exceptional organizational skills, the ability to handle confidential information with discretion, and the flexibility to manage a dynamic and fast-paced work environment.

Tasks

Key Responsibilities:

  • Provide comprehensive administrative support to the executive, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Act as the primary point of contact between the executive and internal/external stakeholders.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research, compile data, and prepare reports for executive review.
  • Assist in the organization of executive meetings, including preparing agendas, taking minutes, and following up on action items.
  • Handle confidential information with utmost discretion and professionalism.
  • Manage and prioritize multiple tasks and projects with competing deadlines.
  • Liaise with other departments and team members to ensure smooth communication and workflow.
  • Assist with personal errands and tasks as needed.


Requirements

Qualifications:

  • Bachelor’s degree or equivalent experience.
  • Proven experience as a Personal Assistant or Executive Assistant in a fast-paced environment.
  • Excellent verbal and written communication skills in both French and English.
  • Proficiency in Ukrainian and Russian is highly valued.
  • Strong organizational and time management skills, with a keen attention to detail.
  • Ability to work independently and handle multiple tasks simultaneously.
  • High level of professionalism and confidentiality.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Flexible and adaptable to changing priorities and demands.
  • Strong problem-solving skills and the ability to think proactively.


Personal Qualities:

  • Highly motivated and energetic with a positive attitude.
  • Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
  • Discreet, trustworthy, and reliable.
  • Ability to stay calm under pressure and handle stressful situations with grace.
  • Proactive and able to anticipate the needs of the executive.


Benefits

Destinus is an equal opportunity employer: we value diversity in our companies and our teams. We do not discriminate based on age, race, religion, colour, country of origin, gender, sexual orientation, or disability status