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Start ASAP | Administrative Assistant | Brooklyn, NY

DirectShifts

DirectShifts

Administration
Brooklyn, NY, USA
Posted on Thursday, May 23, 2024

Position Summary:

  • Generally reports to Department Head or Administrator and assists in all administrative functions and coordinates activities and information of the department
  • In some cases may oversee work of other clerical employees
  • Plan, schedule and organizing daily activities for Department Head and less experienced clerical staff if applicable
  • Screen, evaluate and set priorities for visitors and other contacts and provide appropriate direction
  • Research information, discuss policies with department managers and maintain all departmental manuals including policies, procedures, and job descriptions
  • Prepare department statistics in various areas such as employee and patient incidents and assists in preparing reports
  • Coordinate and schedule all meetings and appointments
  • Prepare and maintain purchase requisitions, personnel action forms, and work orders for office repairs
  • Ensure supplies levels are maintained
  • Function as a liaison between the supervisor and other hospital staff
  • Maintain confidential records for the department and staff
  • Handle correspondence, including typing letters and reports
  • May assist in managing all payroll activities
  • Perform other duties as assigned

Physical Requirements:

  • Position requires prolonged periods of sitting and use of a computer and screen viewing throughout the working day
  • Position will be required to stoop, bend, lift, and carry items weighing up to 25 pounds

Skills:

Required Skills & Experience:

  • Minimum of three (3) years office experience, preferably in medical office or hospital
  • Microsoft Office Suite literacy
  • Good interpersonal skills
  • Able to multi-task and is organized

Preferred Skills & Experience:

-Specific experience in department assigned is preferred.

Required Education:

High School Diploma or equivalent required

Preferred Education:

Associate Degree preferred

Shift Timings: M-F 8:30am-5pm Will need to handle a high call volume and have experience with using a software that is web based

DirectShifts is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Your Right to Work
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.