Soma Capital Portfolio Jobs

Executive Assistant to the COO



Administration, Operations
California, USA · Remote
Posted on Friday, March 29, 2024

About Expedock

We are a San Francisco-based start-up that is reinventing the multi-trillion dollar industry of global shipping and supply chains using artificial intelligence and data processing. We work with some of the top supply chain businesses in the world making their complex logistics processes more efficient and transparent.

Who We Need

Are you a smart and curious techie who loves new and interesting challenges? Do you thrive in constantly changing environments and excel in bringing order to chaos?

We are looking for an energetic and proactive Executive Assistant to support our COO. Directly reporting to the COO, you will have full exposure to the COO's core functions that includes: operations management, business development and sales, investor relations and strategy. This position is for someone with a keen ability to anticipate needs, quickly prioritize many tasks across multiple functions, and offer solutions with a high level of professionalism and confidentiality. If you are also a people-person who likes working in a fast-paced and team-oriented organization, this role is for you!

Job Description

  • Provide calendar management for the COO. Manage the COO’s complex calendar by prioritizing inquiries and requests; make judgements and recommendations, including resolving calendaring conflicts, to ensure smooth day-to-day engagements.
  • Perform various administrative tasks that facilitate the COO’s ability to effectively lead the company. These include: assisting with projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with the team and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
  • Work closely with the COO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the COO updated. Anticipate the COO's needs in advance of meetings, conferences, etc.
  • Other projects/duties as assigned for the overall benefit of the company.


  • Significant executive support experience, including supporting C-level executives.
  • Expert proficiency with Microsoft Office or Google Workspace and other productivity tools; ability to design and edit graphic presentations and materials.
  • Basic accounting skills; ability to understand financial reports and data.
  • Strong verbal and written communication skills.
  • Exceptional organizational skills and impeccable attention to detail.
  • High degree of professionalism in dealing with diverse groups of people, including the internal team, customers, vendors and investors.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Excellent judgment is essential.

Why Expedock?

  • Unparalleled professional growth by gaining experience in multiple functions, including the COO's core functions
  • Fully-remote work set-up (4PM - 1AM GMT+8)
  • Competitive compensation package
  • A very dynamic team and fun colleagues to work with
  • Learning and mentorship from the best startup talent based around the world
  • Once in a lifetime experience to build the future of logistics and supply chain