Project Accountant/ Administrator
Habitas
This job is no longer accepting applications
See open jobs at Habitas.See open jobs similar to "Project Accountant/ Administrator" Soma Capital.Accounting & Finance
Roma Mexico City, CDMX, Mexico
Posted on Tuesday, October 24, 2023
Habitas is a complex and fast-growing lodgings disruptor, with significant plans for expansion
of its global footprint. A strong openings pipeline in LATAM over the coming 24-36 months
has created a business need for a number of Project Accountants/ Administrators, with
experience in construction projects. These Project Accountant/ Administrators work out of our
Mexico City Office or sometimes can join busy Project Teams on site.
Primary Responsibilities
Primary responsibilities will include and not be limited to:
▪ Ensure that Development Projects are completed to operational handover within
original Budgets.
▪ Be responsible for maintaining and updating the Smartsheet system with purchase
orders. This includes inputting new purchase orders, revising existing ones, and
ensuring that all relevant information is accurately recorded.
▪ Assist in compiling and revising the team's expenses report. This involves reviewing
individual expense submissions, verifying receipts, and making necessary adjustments
or corrections as required. Attention to detail and strong organisational skills are
essential for this task.
▪ Responsible for managing and updating vendor information. This includes maintaining
a database or system where vendor details, such as contact information, pricing, and
terms of service, are stored. Regularly updating this information will ensure accurate
and up-to-date records.
▪ Establish and maintain robust financial control across the live Development Project.
▪ Submission of funding drawdown requests to Mexico.
▪ Liaise and establish productive relationships with suppliers and service providers on
the Project.
▪ Responsible for tracking and following up on invoices from vendors. This includes
verifying the accuracy of the invoices, ensuring they are received in a timely manner,
and addressing any discrepancies or issues that may arise. Effective communication
and coordination with vendors and internal stakeholders will be essential in resolving
invoice-related matters.
▪ Perform rolling supplier statement reconciliations.
▪ Monthly reconciliation of Project costs to GL and submission of accruals listings.
▪ Maintain capital commitments schedules.
▪ Maintain consistent dialogue with all stakeholders as project costs are Reforecast on a
rolling basis.
▪ Ad hoc Project reporting, as required.
Profile
▪ Experience of Hotel Development Budgeting concepts.
▪ Competent Excel / Google Sheets and Smartsheet user.
▪ Prior integral involvement in Development Project accounting and administration.
▪ Good attention to detail, accuracy and the ability to multitask in a highly
deadline-oriented environment.
▪ A collaborative, solution-focused approach and the ability to work effectively
unsupervised.
▪ Strong written and verbal communication skills.
▪ Business English (Verbal & Written)
▪ Spanish fluency is essential.
▪ Must be prepared to travel to hotel development locations.
of its global footprint. A strong openings pipeline in LATAM over the coming 24-36 months
has created a business need for a number of Project Accountants/ Administrators, with
experience in construction projects. These Project Accountant/ Administrators work out of our
Mexico City Office or sometimes can join busy Project Teams on site.
Primary Responsibilities
Primary responsibilities will include and not be limited to:
▪ Ensure that Development Projects are completed to operational handover within
original Budgets.
▪ Be responsible for maintaining and updating the Smartsheet system with purchase
orders. This includes inputting new purchase orders, revising existing ones, and
ensuring that all relevant information is accurately recorded.
▪ Assist in compiling and revising the team's expenses report. This involves reviewing
individual expense submissions, verifying receipts, and making necessary adjustments
or corrections as required. Attention to detail and strong organisational skills are
essential for this task.
▪ Responsible for managing and updating vendor information. This includes maintaining
a database or system where vendor details, such as contact information, pricing, and
terms of service, are stored. Regularly updating this information will ensure accurate
and up-to-date records.
▪ Establish and maintain robust financial control across the live Development Project.
▪ Submission of funding drawdown requests to Mexico.
▪ Liaise and establish productive relationships with suppliers and service providers on
the Project.
▪ Responsible for tracking and following up on invoices from vendors. This includes
verifying the accuracy of the invoices, ensuring they are received in a timely manner,
and addressing any discrepancies or issues that may arise. Effective communication
and coordination with vendors and internal stakeholders will be essential in resolving
invoice-related matters.
▪ Perform rolling supplier statement reconciliations.
▪ Monthly reconciliation of Project costs to GL and submission of accruals listings.
▪ Maintain capital commitments schedules.
▪ Maintain consistent dialogue with all stakeholders as project costs are Reforecast on a
rolling basis.
▪ Ad hoc Project reporting, as required.
Profile
▪ Experience of Hotel Development Budgeting concepts.
▪ Competent Excel / Google Sheets and Smartsheet user.
▪ Prior integral involvement in Development Project accounting and administration.
▪ Good attention to detail, accuracy and the ability to multitask in a highly
deadline-oriented environment.
▪ A collaborative, solution-focused approach and the ability to work effectively
unsupervised.
▪ Strong written and verbal communication skills.
▪ Business English (Verbal & Written)
▪ Spanish fluency is essential.
▪ Must be prepared to travel to hotel development locations.
This job is no longer accepting applications
See open jobs at Habitas.See open jobs similar to "Project Accountant/ Administrator" Soma Capital.