Soma Capital Portfolio Jobs

Event & Office Coordinator



Melbourne, VIC, Australia
Posted on Thursday, July 4, 2024

The Role

Get ready to bring your vibrant energy and positive vibes to Linktree as our Event & Office Coordinator! This isn't just a job; it's an adventure in making every day at our Melbourne office exciting and efficient. You'll be the heartbeat of our event spaces and the welcoming face of our office, ensuring everything runs smoothly and our environment is always buzzing with positivity. From managing events to maintaining a top-notch office, your role is all about creating awesome experiences for our team and visitors.

What You’ll Own

Event Management and Enquiries:

  • Be the superstar FOH for Linktree Level 8, our super cool event space, managing and marketing it online.

  • Conduct engaging tours and assist with contract negotiations with our Legal and Finance teams.

  • Provide top-notch event day support, making sure the space is sparkling clean and all AV equipment is ready for action.

  • Keep our food and beverage stocks high and maintain great relationships with vendors.

  • Coordinate seamlessly with internal teams to ensure every event is a hit and keep our event calendar up to date.

Co-Working Space:

  • Keep our office running like a well-oiled machine, with everything from bathrooms to coffee stations in perfect order.

  • Manage office access for team members, guests, and visitors with a smile.

  • Oversee meeting room cleanliness and readiness, manage cleaning schedules, and collaborate with the IT team for a seamless experience.

  • Handle membership enquiries and tours, and assist with contract negotiations, and billing issues with flair.

  • Manage member move-ins/outs and conduct regular check-ins to keep everyone happy.

Office Facilities Coordinator:

  • Work closely with our People Experience Team to keep the Melbourne office organised and implement fun People Experience Initiatives.

  • Ensure all utilities are functioning properly and office supplies are perfectly organised.

  • Manage office access, car parking spaces, and meeting room readiness for larger meetings.

  • Maintain strong relationships with cleaning staff and ensure service schedules are spot on.

  • Coordinate with the IT team to keep desks plug-and-play ready and manage office layout and supplies like a pro.

Who We’re Looking For

  • We’re seeking someone with energy, enthusiasm, and a positive attitude! While no formal education is required, if you’ve thrived in fast-paced, customer-focused environments like coworking spaces, hotels, cafes, or restaurants, you’ll fit right in. Here’s what else we’re looking for:

  • A vibrant, proactive personality with a can-do attitude.

  • Strong organisational and multitasking skills.

  • Excellent communication and interpersonal abilities.

  • A collaborative spirit to work seamlessly with different departments.

  • Attention to detail and a knack for proactive problem-solving.

  • An RSA certificate is a bonus, but not essential.

  • Flexibility in your schedule is key, as some evening and/or weekend work will be required for events.

Ready to join us and make every day at Linktree a fun and efficient experience? Apply now and bring your positive vibes to our team!

P.S. If you don’t tick every box in this ad, please don’t rule yourself out. We take pride in inclusion and hiring incredible human beings with great potential over ticking boxes – so if this role resonates with you, hit that apply button!

Where and How We Work

We are a global and diverse group offering a truly flexible and family friendly work environment. Kids, pets, and the occasional delivery person are all actively encouraged to appear on our Zoom screens. All of us at Linktree work either fully remote or a flex hybrid approach.

We offer autonomy and flexibility in how you structure your days and weeks. There will be the need for some collaboration outside of your usual 9-5 being a global company, but we aim to work asynchronously where possible.

How we’ll help you thrive

Our approach to benefits considers the whole person and the unique contributions they bring to Linktree. We want the experience at Linktree to be one that enables people to truly thrive so we can Go Further Together. Some ways we support you:

  • An annual wellbeing allowance to use on things like (but not limited to) fitness memberships, development courses, childcare, travel, charitable donations, pet insurance, home office set up - the choice is yours!

  • 100% coverage (and 80% for your dependents) of your monthly premiums for medical, dental, vision, disability and life insurance for US-based employees.

  • Employer contribution towards your retirement.

  • Generous time off for vacation, holidays, parental leave, volunteer time and other categories.

  • Employee Stock Option Program - we want each and every employee to share in the company’s success as we go further together.

To learn more about our benefits, including our parental leave program, volunteering leave, DE&I initiatives, and more, click here!

Our Story

We're on a mission to empower anyone to curate, grow and monetize their digital universe. We created the "link in bio" category and are trusted by some of the world's biggest brands and celebrities including TikTok, The UN Environmental Program, The White House, F1, Manchester United, Olivia Rodrigo and Selena Gomez. With over 50M+ users and 40,000 new accounts created everyday, Linktree is the fastest growing leader in our category. Linktree has partnered with some of today’s biggest names like Amazon, TikTok, Snap, YouTube, GoFundMe, Spotify, Google, Stripe, Reddit and more to help unify users’ digital spaces— and we’re just getting started. Join us in empowering everyone from businesses to creatives in building their online presence.

At Linktree, we celebrate and support everyone’s perspective and background, and we’re proud to be an equal opportunity workplace. We aim to foster a diverse and inclusive environment where all team members have a sense of belonging, because we believe in going further together. Linktree welcomes all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience. If you require accommodations to fully participate in our opportunities, please don't hesitate to reach us at – your needs are important to us.