We are seeking an organized, collaborative, and detail oriented individual to support our Operations team as our Operations Coordinator & Executive Assistant. This person will play a critical dual role in supporting the Chief Operating Officer (COO), Eric Tu, with executive-level administrative assistance and managing various projects and operational tasks. This role will ensure the smooth running of day-to-day operations, help drive key projects to completion, and provide essential support to the executive team. This is a full-time hourly position, will mainly be remote outside of local event support, and the candidate must be located in Los Angeles.

Responsibilities

Executive Assistance

• Manage the COO's professional and personal scheduling, including calendaring, fielding emails & messages, etc.
• Maintain and update the executive's calendar throughout the day to accommodate constant changes and priorities.
• Track and remind calls/meetings on a daily basis.
• Triage incoming appointment requests based on a shared prioritization system with COO.
• Coordinate and organize events for the executive based on needs.
• Manage and prepare materials for public events and conferences.
• Handle and track the executive's expenses, ensuring accurate record-keeping and adherence to company policies.
• Work on following up on signatures, execution of documents & clients / investors relationships and needs.
  
  

Operations Coordination

• Take ownership over trackers in Asana and spreadsheets, partnering with team members to ensure data is up to date
• Support team members on operational projects such as photoshoots, live and virtual events, Client gifting, etc.
• Partner with operations teams on ad hoc project support as needed
  
  

Ideal Profile

• Minimum of 2 years of administrative experience supporting C-suite executives, ideally in the music or film industries.
• Strong knowledge of Google Docs/Google Suite and Google Calendar.
• Excellent communication skills via phone, email, and chat.
• Superior organizational skills.
• Excellent note-taking skills.
• Smart, motivated, personable, and detail-oriented.
• Demonstrates excellent follow-through skills.
• Ability to thrive in an extremely fast-paced environment.
• Capable of handling multiple tasks simultaneously.