About Rippling

Rippling gives businesses one place to run HR, IT, and Finance. It brings together all of the workforce systems that are normally scattered across a company, like payroll, expenses, benefits, and computers. For the first time ever, you can manage and automate every part of the employee lifecycle in a single system.

Take onboarding, for example. With Rippling, you can hire a new employee anywhere in the world and set up their payroll, corporate card, computer, benefits, and even third-party apps like Slack and Microsoft 365—all within 90 seconds.

Based in San Francisco, CA, Rippling has raised $1.4B+ from the world’s top investors—including Kleiner Perkins, Founders Fund, Sequoia, Greenoaks, and Bedrock—and was named one of America's best startup employers by Forbes.

We prioritize candidate safety. Please be aware that all official communication will only be sent from @Rippling.com addresses.

About The Role

Rippling is looking for a strategic, always-one-step-ahead Executive Assistant to support our Bangalore Site Leadership. Partnering with two key leaders (Sales and Engineering), you will act as a resident administrative guru, making executive time more efficient and productive, and ensuring the success of our India presence. We are running hard in a hyper-growth environment with fast-changing priorities, and we need your organizational skills to keep us on track.

This is a hybrid role. We expect you to be in our Bangalore office for 3 days in the week; Mon, Tue and Thurs.

What You’ll Do

• Manage complex calendars, including scheduling and preparation for internal and external meetings, interviews, 1:1s, and team events, frequently crossing time zones
• Ensure executive time is spent on the highest priorities, shifting non-pressing engagements and to-dos to accommodate urgent needs, communicating the changes thoughtfully
• Proactively take on and own projects from ideation to execution and post-mortem
• Coordinate and run site-level leadership events, such as All Hands, Town Halls, and manager meetings
• Prepare and edit presentations, communications, and other documents
• Provide end-to-end coordination and on-site support for visiting global executives, including multi-day agendas and events
• Participate in select meetings, making sure attendees are aligned and leave with clear action items
• Organize domestic and international travel for your executives and team offsites (as needed)

• Partner with Sales, Marketing, and Workplace teams to execute India Sales branding initiatives, mixers, and socials

• Manage vendors, venues, timelines, and on-site logistics

• Build strong cross-functional relationships, and advocate and promote company culture

What you will need

• 5+ years of experience managing complex calendars and optimizing schedules in a fast-paced environment
• A “true ownership” mindset -- you are invested in the success of your executives and feel fully responsible for outcomes, not just tasks
• Hungry go-getter with the ability to anticipate needs and stay several steps ahead
• ​​Exceptional organizational skills and a relentless drive to bring structure to anything and everything
• Demonstrated ability to listen, collaborate, and communicate effectively while remaining calm under pressure
• Strong business judgment with the drive to research and exhaust all options in the pursuit of creatively solving problems
• Startup background or experience working in a hyper-growth environment preferred