What is PROVEN?

Founded in 2017 by two women of color, PROVEN harnesses groundbreaking artificial intelligence to create personalized, adaptive, clinically-effective skincare tailored to each individual’s unique needs.

Our belief is simple: Everyone deserves skincare as unique as they are. Based on our proprietary, award-winning Skin Genome Project™ database—the world’s largest beauty knowledge base—our technology turns millions of scientific data points into personalized skincare formulations that deliver results.

We’re relentless in our pursuit of science; driven by our love of data; and committed to transforming the one-size-fits-all skincare industry. To date, we’ve earned MIT’s AI Technology of the Year Award and Glossy’s Best Use of Technology Award—not to mention the first-ever U.S. patent for personalization in skincare. And that’s just the start: In 2022, we launched our sister company, Noteworthy Scents, to help people discover a fragrance they love through an innovative, AI-backed fragrance experience.

We have assembled a world-class team of scientists, engineers, data analysts, creatives, marketers, business experts, customer support specialists, and operations professionals. We’re dedicated to our mission, growing quickly (over 50% just last year), and are always on the lookout for passionate team members. Join us at careers@provenskincare.com!

What We’re Looking For:

Our dynamic and growing team is hiring for a Logistics Coordinator who is passionate about logistics, detail-oriented, and experienced in managing third-party logistics (3PL) and warehouse transitions.

The Logistics Coordinator will oversee the coordination and execution of our logistics operations, focusing on managing 3PL relationships, and supporting day-to-day inventory and order fulfillment processes. The preferred candidate has prior experience in the beauty and cosmetics industry, can adapt to our fast-paced environment, and bring expertise in logistics to optimize our supply chain.

What You’ll Do:

3PL Management:

• Daily Coordination with third-party logistics (3PL) providers to ensure timely and accurate inventory and shipment management.
• Monitor 3PL performance and collaborate with them to resolve any issues or delays.
• Maintain strong relationships with 3PL partners to improve service levels and drive efficiencies.

Warehouse Operations:

• Lead and coordinate distribution initiatives, including planning, execution, and performance evaluations.
• Collaborate with cross-functional teams to ensure all inventory and supplies are accounted for and set up correctly within all locations.
• Develop processes to minimize disruptions during warehouse transitions and expansions while maintaining inventory accuracy.

Inventory Management:

• Track and manage inventory levels, coordinating with internal teams and 3PL providers to ensure optimal stock levels.
• Conduct regular inventory audits and cycle counts to maintain accuracy and compliance.
• Ensure FIFO is being followed with inventory depletion
• Create and maintain SKU’s and virtual bundles within the 3PL customer portal.

Order Fulfillment:

• Support order processing and fulfillment, ensuring customer orders are shipped accurately and on time and troubleshooting any SLA misses with the 3PL.
• Monitor order flow and troubleshoot any issues related to logistics, including transportation and delivery delays.

Data Analysis and Reporting:

• Analyze logistics metrics to identify opportunities for process improvements, cost savings, and increased efficiency.
• Prepare regular reports on logistics KPI’s for management review.

Cross-Functional Collaboration:

• Work closely with other departments to support promotional launches and high-demand periods.
• Communicate effectively with all stakeholders to ensure alignment on logistics and inventory priorities.

Who You Are:

• Bachelor’s degree in Supply Chain Management, Business, Logistics, or related field preferred.
• 2-4 years of logistics coordination experience in the beauty, cosmetics, or CPG industry
• Demonstrated experience with third-party logistics (3PL) management and coordinating warehouse expansion to additional locations.
• Strong understanding of supply chain, warehousing, and inventory management principles.
• Excellent project management skills with attention to detail and ability to work under pressure.
• Proficient in Microsoft Office Suite, particularly Excel, and experience with inventory management or ERP software.
• Working knowledge of GSuite
• Strong communication and problem-solving skills; comfortable working in a fast-paced, team-oriented environment.
• Comfortable and able to travel up to 30% of the year within the United States for several days at a time.

Benefits of Working at PROVEN:

We are committed to the happiness and wellbeing of our employees, and our inclusive benefits include:

• Flexible work environment - we are fully distributed with employees in CA, CT, FL, IL, MI, NJ, NY, OH, OR, PA, & WA and you can work from any location that brings out your best
• Unlimited paid time off (covering vacation, paid bereavement, and family sick leave) - every employee needs time to take care of themselves and their family
• Exclusive employee subscription discounts and SWAG - to ensure you experience the magic of PROVEN & Noteworthy’s products (and give us valuable feedback!)
• Comprehensive health support - insurance for health, vision & dental - your health comes first, and we’ve got you covered
• Industry-leading 401k match - we invest in your future
• Company-wide events & outings - those who play together, stay together!
• Paid parental leave + flexible return to work program - your newest family members are the most important thing in your life

PROVEN/Noteworthy is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law.